Confirm or Deny Requests

Access: If you are an Administrator, House Supervisor, Manager, or Director, with supervisory oversight of an employee, you may approve or deny submitted requests depending on your assigned permissions.

The department Approver can confirm or deny employee requests from the Requests > Submitted Requests screen, or directly from the notification e-mail sent to the Approver.

To Approve Requests:

  1. In the main navigation bar, click Requests > Submitted Requests.
  2. On the Submitted Requests page, click the Change Filter button to display requests by date, department, skill, or shift.
  3. Click Save to view requests that match your filter criteria.
  4. Requests are displayed by status: Pending (yellow), Approved (green), and Denied (red).
  5. Pending requests are displayed at the top of the request list. These requests require an action from a designated Approver.
  6. Click the carrot in the Scheduled column to view the employee's schedule for the requested time.
  7. Requests that conflict with a previously scheduled assignment are highlighted in the list of pending requests by the  icon. 

Pending Requests Displaying the Employee's Schedule for the Requested Time.

 

When an employee is requesting Paid Time Off, their current PTO balance displays on the request screen. To ensure the employee will have accrued enough PTO to cover future requested time, click the number in the Estimated PTO Balance column.

The PTO Balance grid* displays additional PTO information including the current balance, the employee's pay period accrual, previously approved PTO, and estimated PTO balances for the next 26 pay periods. The pay period in which the request occurs is highlighted, allowing the Approver to quickly confirm whether the employee will have the required number of PTO hours to cover the request.

*The PTO Balance grid only displays for HCA facilities utilizing the Global Human Resources (GHR) system.

 

PTO Balance Grid with Requested Date Pay Period Highlighted

 

  1. Once requests are reviewed, click the radio button in the Approve or Deny column to disposition each request.
  2. If not previously saved, enter your email address to identify yourself as the Approver and click Preview Decisions.

 

Preview Decisions Window

 

  1. Review the requests and dispositions. If acceptable, click Save. An email confirmation will be sent to the employee and Approver.

Dispositioned requests are removed from the Pending request list and are listed with the approved or denied request lists.

 

Additional Information

Requests

Make a Request

Edit a Request

Confirm/Deny Requests by Email

 


      Facility Scheduler 3.11.14.0