Add Employee

Access: The following roles are assigned the Employee - Add permission by default: Admin Assistant, Scheduler, House Supervisor, Manager, Director, Director 2, Facility Coordinator, and higher.

Important Note: For facilities using the Global Human Resources (GHR) system, employee information and competencies are updated nightly on both the General and HR tabs. Additionally, when a new employee profile passes from GHR to Facility Scheduler, a new FS profile will be automatically created.

To add a new employee profile:

On the main navigation bar, go to Employees > Add.
Alternatively go to Employees > Browse Employees and click Add Employee.
Enter known employee information, such as Name, 3 / 4 ID, and/or EIN.
Click Search.

Add Employee Search Fields

Employee profiles matching the search criteria are listed.
If a listed profile matches your search criteria:
Click View to open the profile. Pro Tip: Right-click on the View link and choose Open in a New Tab.
Edit the profile fields as necessary - i.e. facility, department, start date, etc.
Save changes.

Add Employee Search Results

If no matches are returned, click Add to create a new employee profile.
At a minimum, complete all required fields.
Click Add New to create and save the profile.

Add New Employee Screen

REQUIRED IF NOT CONTRACT LABOR (C/L)
GENERAL TAB: REQUIRED FIELDS
First Name	Employee’s First Name
Last Name	Employee’s Last Name
Facility *	Facility the employee was hired by.
Department*	Drop-down List - Department in which the employee was hired (Home Department)
Primary Skill	Drop-down list - Employee’s primary department skill.
Department Skill Level	If you change the Facility or Department, the Skill Level box populates with the employee's current skill level if it is valid for the selected facility and department.
Primary Skill	Employee’s primary skill in the department.
Secondary Skill	Secondary skill is any skill the employee is capable of doing outside of their primary skill.
Employee Type	Core = Full time or Part time, PRN = Per Requested Need, WEP = Weekend Plan Staff, C/L = Contract Labor
FTE	Full Time Equivalent - Enter the percent of full time hours the employee is expected for work. 1.0 = 100% of the facility's FTE status - typically 40 hours per pay week or work segment. Note: An Authorized user can set the FTE Status for a Facility to FTE 1.0 = less than 40 or up to 50 Hours.
Start Date	Employee’s start or hire date.
Overtime Group	Overtime group the employee is assigned to.
Windows Login	To be used for employees who have a Windows Active Directory accounts.
Login Name	This is the unique ID or username, required for everyone except Contract Labor.
Login Domain	Optional and only needed for Active Directory accounts.
Disable Login	Select to disable the employee’s login.
OPTIONAL
EIN	Employee ID Number
Seniority Date	Seniority Date
End Date *	Termination Date
Weekend *	Assign one Rotation for each category. Rotations are facility-defined.
Holiday *	Assign one Rotation for each category. Rotations are facility-defined.
Disaster *	Assign one Rotation for each category. Rotations are facility-defined.
Charge *	Select this check box if an employee is charge or relief charge capable.
Group *	Employees can be assigned to groups based upon shift or as desired to re-prioritize employee names. For example, Manager = 0, Day Charge = 100, Day Relief Charge = 101, Day Staff = 102, Evenings = 200 Series, Nights = 300 Series.
Shift *	Define shift
Email(s)	Enter one or more email addresses.
Address Line 1	Employee Address
City:	Employee City
State:	Employee State
Zip:	Employee Zip code
Phone:	Enter up to 4 phone numbers. Note: The HR Home number is imported from the GHR system and is not editable.

* New employee records automatically generated from the GHR system do not include these fields, which must be completed by the employee's manager or a designee.

Additional Information

Browse Employees

Searching for an Employee

Viewing the Employee General Info Page

Editing Employee Information